Before Admission

Start at the UG Admissions site, follow the “How to Apply” steps (e‑voucher → form), then submit via the Application Portal and later check your Admission Status.

Use the Academic Calendar hub for undergraduate key dates (with downloadable PDFs). For graduate dates, see the Graduate Academic Calendar.


 

After Admission Offer

Register within the calendar windows via STS (login) and check add/drop and re‑sit windows on the Academic Calendar.

See AAD’s Schedule of Fees page for academic and residential fees; programme‑specific fee schedules are linked as PDFs.

Contact the Admissions Office via admissions@ug.edu.gh.  The University website is loaded with answers to many issues relating to admissions. Kindly browse it before contact.

Check the application portal; if unresolved, contact the Admissions Office. 

During the admissions period, support will be available at the Admissions Assistance Desk, usually located at the UG Stadium. Please note that acceptance to the University is based on whether your programme choices meet the admission cut-offs for that year. That is why applicants are given the opportunity to change their selection before closure of the applications portal.

Make sure you are fully enrolled and then notify the Academic Affairs Directorate via your official UG student email account before Matriculation at aad@ug.edu.gh with supporting documents.

Your offer will be forfeited.  

Visit the International Programmes Pages, vital information or contact international admissions at international@ug.edu.gh or admissions@ug.edu.gh. 

Cut-off points vary each year; check the Admissions Criteria for details: Cut Off Points | UG Admissions. 

Write to admissions@ug.edu.gh providing the relevant official academic records from your home university. This should be done three months before the start of the academic year you intend to enrol.

Specific information on payment points is provided with the admission letter. Payments can be made online through the UG Payments Portal or at designated banks on and off campus. Please note that payment points vary for different programmes of study.

Obtain and keep the payment receipt; Wait for your account to be cleared within 48 hours and then register promptly. To resolve any related problems, proceed to the Students Accounts Office with proof of payment and admission documents, for support or email them at studentsaccounts@ug.edu.gh. 

This request can only be supported before the deadline indicated in the admission letter. Fill the Refund Request Form on the STS portal, print out and sign.  Using your UG student email account, email the form with a request for withdrawal & refund, payment receipts, and a copy of the admission letter before that deadline to the Director, Academic Affairs at aad@ug.edu.gh.

Yes, subject to approval; the University has a credit policy. In good time, before that deadline of course registration, send an official email request using your official student email account to the Director, Academic Affairs at aad@ug.edu.gh for consideration. After that deadline, this cannot be supported and students will be required to request for deferment of their programme on the STS portal.

During the Semester

Submit a “Missing Grade” complaint via University student services; access the interface through STS or start from the Student Services page.

 

Examination periods are listed on the Academic Calendar; exam resources are gathered under AAD Resources at Assessments and Examinations | Academic Affairs.

Other links:


On the Examinations Portal.  

 

Visit the relevant Departments to check the teaching timetables from the Notice Boards and General Offices. You may also receive that information on the SAKAI page of the courses. 
 

Report to the relevant Head of Department or Examinations Officer for resolution.

Notify the Teaching and Examinations Unit (Room D7) of the Academic Affairs Directorate promptly via your UG student email account at teu-academic@ug.edu.gh.

Check the daily timetables for Final Examinations here: https://sts.ug.edu.gh/timetable/ 

If your name is not on the class attendance list, it may indicate that you have not registered for the course; please review your registration proof and register if registration is still open. If registration is closed, such students will be ineligible to take the final exam and will be permitted to undertake the outstanding course at the next available opportunity on request to the Director, AAD at aad@ug.edu.gh.

If you miss the final exams for a course, you will receive a grade of 'X' for the course and will be able to register to undertake and write examinations for that course at the next available opportunity. Students who miss examinations due to ill health may however send an email with an official medical report to aad@ug.edu.gh before the start of the next semester. Such students will be awarded a grade I.

Contact the course lecturer/examiner or Head of Department.

Check for a push notification on the case via the STS portal. You may also use your official UG student email account to send an email to bcsecretariat@ug.edu.gh providing the necessary details to enable a check to be undertaken.

Changes to Enrolment or Records

Deferment is handled under AAD Academic Support & Services—follow the guidance and submit any required documentation within the stated window.

At the end of your deferment, resume according to the earlier issued deferment approval letter from AAD, Follow the instructions and timelines. Confirm any clearances with your College Academic Office.

Follow AAD procedures and published deadlines; start from AAD Resources and contact AAD for current forms and timelines.

 

Write to the Academic Affairs Directorate to submit an application for programme change within the stated requirements and timeline. 

Details here: Change of Programe of study

Candidates must have satisfactory academic performance, meet specific entry criteria for the new programme, and obtain approval from the relevant academic offices. 

Browse for more information: Change of Programe of study, Undergraduate Admissions Cut-Off points

Yes, there is a deadline for every academic year; It is the same as the course registration deadline for every first semester of the academic year.

Please browse the Academic Calendar, Change of Programe of Study,...

Credits may be transferred if they meet the requirements of the new programme; approval is subject to the respective Department.

More details: Change of Programme of Study

Yes, but it requires approval from the Admissions and Academic Affairs offices, depending on availability and academic performance.

More details: Change of Programme of Study

This may take a long time. Processing time usually ranges from 1 to 4 weeks.  It is in the best interest of the student to apply promptly.

More details: Change of Programme of Study

Yes, first-year students can apply, before Matriculation. 

More details: Change of Programme of Study

AAD publishes official notices and requirements (e.g., Gazette, Ghana Card, Police Clearance, Deed Poll). Always follow the latest notice.

Documents And Records

Request and track transcripts online via STS; see AAD’s guide for timelines, fees and Express service (graduate transcripts via SGS).

Refer verifiers to AAD’s Verification page (documents, charges, timelines) or use the STS verification portal.

Through email:  verification@ug.edu.gh 

Apply through the Language Centre. 

Apply through the Students Services and Record Unit @ academic@ug.edu.gh or visit the Unit at Room D8 Academic Affairs Directorate to make the request. 

Progression and Graduation

See AAD’s Graduation & Congregation hub for eligibility and schedules; when released, check your name on the STS Graduation List.

The standard maximum varies by programme of study.  Check of the Students Handbook for the maximum and minimum for your programme: Student Handbook | University of Ghana

Submit an emailed official request through the Head of Department to the Dean of the School, supported by academic performance evidence and provide details of course(s) to be added. 

Typically, students with excellent academic records and good attendance are considered.  It is recommended that students performing badly do not apply.

If approved, it should not negatively affect your standing; however, students must maintain good academic performance.

For Core and Elective courses as well as HERCs courses, contact the Examiner for the course directly for support. The Head of the Academic Department may be contacted if the delay extends.

For UGRC courses, Contact the Coordinator UGRCs for support at ugrc@ug.edu.gh for support.

 

Review the online DiGradSys for information on why you cannot graduate and take action to resolve any outstanding issues. You may also contact the relevant College Academic Office for guidance.

Gowns are collected at the relevant collection points during specified dates before ceremonies: Collection of Gowns | Academic Affairs

Clearance from the Financial and other University Units, and online registration for congregation.

Authorize a representative through a formal letter with valid national ID cards and UG ID card.

Return to the same designated gown collection point. Note that there is a penalty for late return.

You will be liable for replacement costs; consult the Teaching and Examinations Unit of the Academic Affairs Directorate for procedures.

Useful Extras

Use the AAD Resources & Services gateway for Registration, Academic Support, Exams and Graduation.