Extended Deadline for Submission of Soft Bound Thesis/Dissertation

FOR THE ATTENTION OF HEADS OF ACADEMIC UNITS

Per the University’s revised calendar for the rest of the second semester, 2019/2020, circulated by the Registrar, the March 31^st 2020 deadline for submission of thesis/dissertation has been extended to July 31^st 2020. The July 31 2020 submission deadline is also extended to Oct6ober 30, 2020.

In order to work safely amid the Covid-19 pandemic, the School of Graduate Studies would like to inform heads of Academic Units that it will only accept theses/dissertations (PDF version only) submitted electronically to softbound@ug.edu.gh and through official departmental e-mail addresses. This means that no theses submitted using other e-mail addresses will be accepted.

In submitting the theses/dissertations, academic units should note that the guidelines have not changed and will be strictly enforced. You are reminded that the required documents that should be uploaded are as follows:

• A fully completed and signed thesis submission form
• A fully completed datasheet on proposed examiners if not already submitted to the School of Graduate Studies
• A copy of the letter from the SGS granting extension (for extension students only)
• In case of a student submitting a previously referred thesis for re-examination, a copy of the letter informing the student that the thesis was referred must be attached
• A copy of the re-admission letter from SGS (for students on re-admission)
• A certified fee statement from the Students Accounts Section. Where a candidate is not able to obtain clearance, the thesis/dissertation can still be submitted. The School of Graduate Studies will then submit such candidates (names and student numbers) to the Student’s accounts office for clearance. It is only when these students are cleared will their theses/dissertations be processed for examinations. Statements printed from the MIS which are not signed by the Students Accounts Officer will not be accepted.   
• An oral examination report including the approved individual score sheets for MPhil students
• A report to prove that the thesis/dissertation has been passed through the Turnitin plagiarism software

Please note that theses/dissertations without the above supporting documents will not be accepted by the SGS. All theses/dissertations must be signed by candidates and supervisor(s) before submission by e-mail. All documents to be attached are available on the SGS website http://sgs.ug.edu.gh.

We count on your usual cooperation and support.

Yours faithfully,

Stella Dovlo (Mrs)

For: Dean

School of Graduate Studies