Home

Contract Signatory Authority Matrix

 

 

TYPE OF AGREEMENT

RECIPIENT(S)

AUTHORISED SIGNATORY

STATUS

    1. Loan Agreement

UG

Vice Chancellor with prior approval of Council (Sec. 23(6) of Act 806; Statute 4(9)(d) & (f))

Unchanged

    2. Lease of University of Ghana lands.  i.e. – Hostels.

Commercial/non-Commercial entities.

Vice Chancellor (Statute 4(9)(c) & (f); Statute 34(3))

Unchanged

    3. Tenancy Agreements – on common areas of UG lands. i.e. – Banks, Restaurants.

Commercial/non-Commercial entities.

Vice Chancellor (Statute 36)

Unchanged

    4. General Contracts

Commercial/Non- Commercial entities.

Vice Chancellor (Statute 34(2) & (3))

Unchanged

    5. Affiliation Agreement; University wide
Faculty Support; Developmental Assistance; Technical Assistance; Training Agreement; Twinning Agreements, Student Exchanges and other similar Agreements.

UG

Pro – Vice Chancellor (Academic and Student Affairs) (Statute 34(2) & (3); Statute 5(11))

Reviewed

     6. College Affiliation Agreement- Faculty support

UG Colleges

Provost

(Statute 34(2) & (3); Statute 5(11)

 

New

 

     7. Grant Contracts; Research Grant Agreements; Intellectual Property Agreements and other similar Agreements

UG, UG Staff

Pro Vice Chancellor (Research, Innovation and Development) (Statute 34(2) & (3); Statute 5(11))

Unchanged

     8. Contracts & Arrangements concerning UG facilities and Employee services to UG

(leases, licences, & arrangements in respect of UG lands, buildings, hostels, traditional halls, markets & all facilities and infrastructures)

Small scale enterprises, Commercial/Non-commercial ventures/entities

Vice-Chancellor (Statute 36)

New

     9. Tenancy Agreements – Departments/Schools/Institutes/Centres (Academic). i.e. – Stationery stalls.

Commercial/non-commercial entities.

College Provost (Statute 36; Statute 5(11); Statute 27(6))

Unchanged

     10. Licence Agreements-Departments/Schools/Institutes/Centres (Academic). i.e. – Restaurants, Sports Clubs & other Student Clubs.

Commercial/Non- commercial Ventures.

College Provost (Statute 36; Statute 5(11); Statute 27(6))

Unchanged

      11. Consultancy Agreements

UG Centres/Institutes

According to the Threshold under the Public Procurement (Amendment) Act, 2016 (Act 914)

Reviewed

12. Procurement Contracts: Goods, Works and services

Investors, contractors, suppliers

According to the Threshold under Act 914

Reviewed

13. Contractual Transactions including those relating to land owned or held by the University

 

UG

 

Vice-Chancellor (Statute 34(2) & (3)

New

14. I.T Services Agreements

 

UG

Pro-Vice Chancellor (Research, Innovation and Development) (Statute 18(1)(L))

New

15. Other Employment Contracts in relation to Senior Members 
(This excludes officers whose appointments are specifically provided for under the UG Act or Statute like Members of Senior Management, Professorial level Appointments, Deans, Directors etc.)

Senior Member Employees & Independent Contractors

 

Vice-Chancellor (Statute 22(4))

New

16. Senior Members appointed by Council under the Act and Statute

Senior Member Employees & Independent Contractors

 

Registrar as Secretary to Council (Statute 22(3))

New

17. Employment Contracts in relation to Junior and Senior Staff

Employees/Contract Staff

 

Registrar on behalf of Vice-Chancellor (Statute 22(5))

New

18. Secondment Agreement

UG

Vice-Chancellor (Statute34(2) & (3)

New

             19. Post Retirement Contracts

Retirees

Registrar as Secretary to Council (Statute 22(2))

New

             20. University Seal

Custody & Affixing

Vice-Chancellor (Statute 5(8))

 

New

             21. Coordinators

UG

Vice-Chancellor (Statute 52(1))

New

Key –

  • UG – University of Ghana

Please note that:

  1. Any other Agreement not specified or listed herewith may be executed by the Vice Chancellor for the University and/or on behalf of the beneficiary.

 

  1. For the purposes of execution of agreements, Memoranda of Understanding as defined in the “Guidelines for Agreements for the University” shall be executed in the manner herein stated.