Vacancy Announcement - Administrative Officer (Events Organizer/Support Person)

UNIVERSITY OF GHANA

VACANCY ANNOUNCEMENT

The University of Ghana hereby invites applications from suitably qualified persons for the position of Administrative Officer (Events Organizer/Support Person) at the Merian Sibylla Merian Institute for Advanced Studies in Africa (MIASA).

MIASA is an Institute dedicated to research in the Humanities with “Sustainable Governance” as its central topic.

 

POSITION:               Administrative Officer (Events Organizer/Support Person)

 

REPORTING TO:    MIASA Academic Coordinator

 

QUALIFICATION AND ATTRIBUTES

  1. Applicant must have, at least, a good bachelor’s degree preferably in the Humanities

 

  1. In addition, applicants must have the following knowledge, abilities and skills:
  1. Excellent proficiency of the English Language (proficiency in local languages, French and German would be an advantage)
  2. Knowledge of the administrative structure of University of Ghana
  3. Familiar with the city of Accra.
  4. Experience in the management and organization of events.
  5. Intercultural competence i.e. experience with hosting of international guests.
  6. Willingness and ability to work late hours and during weekends when necessary
  7. Willingness to learn and work with guidelines of German public funds.
  8. Excellent proficiency in the use of standard office applications such as Microsoft package, Outlook or other mail programmes.

 

DUTIES AND RESPONSIBILITIES

  1. Participation in meetings with the MIASA Directors and the Academic Coordinator
  2. Organization of and participation in events such as conferences, workshops, board meetings, lecture series etc.
  3. Preparation of budget, booking of venues for programmes, booking of accommodation for invited guests, all other administrative/secretarial support for conferences/workshops/meetings/media support.
  4. Preparation and filing of participants’ lists
  5. Collection and documentation of receipts
  6. Creation of database of MIASA fellows, guests, partners, event participants etc.
  7. Assistance to MIASA Directors and the Academic Coordinator in public relations including circulation of information and announcement via MIASA network; MIASA website content uploads etc.
  8. Assistance in writing guidelines for fellows, guests and partners
  9. Any other tasks assign by the MIASA Directors or the Academic Coordinator

 

TENURE

The successful applicant shall be appointed as Administrative Officer for a period of three (3) years and is eligible for re-appointment.

 

METHOD OF APPLICATION

 Interested and qualified persons should submit a complete application pack (hard copy) to:

The Registrar

University of Ghana

P.O.BOX LG 25

Legon, Accra

 

Alternatively, the application (Soft copy) can be sent to: vacancies@ug.edu.gh

The application pack should contain the following:

  • Completed application form for Junior and Senior Staff positions to be downloaded from the University’s website at www.ug.edu.gh/hrodd.
  • An up-to-date curriculum vitae
  • Copies of relevant educational certificates, birth certificate and national service certificate

 

Only shortlisted applicants would be contacted.

 

 

CLOSING DATE

 

Applications should reach the Registrar not later than the close of day on Monday, 21st March, 2022