Vacancies for Senior Level Administrative Position Dean of Graduate Studies

The University of Ghana, hereby, invites applications from suitably qualified persons for the position of Dean of Graduate Studies, to take effect from 1st August, 2021.

POSITION :        Dean, Graduate Studies
REPORTING TO:    Pro Vice-Chancellor (Academic and Student Affairs)

The successful applicant must:

(a)    Normally be a Professor from an academic/research institution.

(b)    Have understanding of the research process with particular focus on graduate students’ progression and ethics in Higher Education Institutions

(c)    Demonstrate an understanding of the quality assurance requirements associated with research and research degrees

(d)    Be committed to building and ensuring a good reputation for the University in all activities related to the Graduate School

(e)    Have demonstrated experience of graduate programme teaching and supervision of PhD and Masters level thesis research

(f)    Have excellent inter-personal skills and the ability to work with a wide range of people.

The Dean of Graduate Studies shall, under the Pro Vice-Chancellor (Academic and Student Affairs) be responsible for:

  1. The overall coordination and development of the University of Ghana’s School of Graduate Studies (SGS) and graduate programmes delivery to ensure excellence across all aspects of graduate training at UG.
  2. Oversight, supervision and coordination of the administration and operations of the SGS, including supervision of employees working at that School.
  3. Contributing to the development of University policy in areas affecting postgraduate students and liaising with departments in order to ensure consistency in arrangements supporting postgraduate education throughout the University.
  4. Providing academic and pastoral advice to postgraduate students referred by departments and to deal with issues involving postgraduate student progress and complaints about programmes and units.
  5. Chairing the Board of the School of Graduate Studies and representing the Graduate School in all Quality Assurance and Enhancement matters.
  6. Working with the Board of the School of Graduate Studies and on behalf of the Academic Board:
    a. approve and admit candidates for higher degrees, approve supervisors, course work, thesis areas or titles and appointment of examiners on recommendation from the appropriate College and School Boards;
    b. determine the results of graduate examinations on receipt of examiners’ reports;
    c. request progress reports from supervisors at the end of each academic year;
    d. ensure accreditation of all faculty teaching and supervising graduate programmes to maintain high standards and ensure high quality graduate programme output;
    e. monitor and evaluate  general performance on graduate programme delivery; and
    f. subject to the approval of the Academic Board, undertake any other functions as will promote graduate studies in the University.
  7. Oversight for the general welfare of graduate students.
  8. Promoting the development, diversification and effective delivery of graduate programmes to address emerging national and global issues.
  9. Exploring avenues and taking steps to market UG’s graduate programmes to ensure growth in enrollment towards attainment of the target graduate proportion of total student population in the shortest time possible.
  10. Arranging for orientation and counseling of graduate students with respect to programme and degree requirements to ensure high quality graduate student experience from admission to completion of degree.
  11. Ensuring that policies and procedures are in place to support graduate students’ progression through to successful and timely completion by overseeing and monitoring the policies and procedures of the University in relation to graduate students and enforcing regulations of the University, the relevant collegiate unit(s) and the degree programme.
  12. Ensuring the maintenance of graduate student records and the annual student evaluation processes as well as introduce and maintain robust and effective systems for keeping accurate student records.
  13. Tracking student thesis examination processes to ensure timely determination of results.
  14. Providing periodic reports and data on programmes to the colleges and departments.
  15. Monitoring compliance in relation to institutional arrangements for ensuring research integrity, including key aspects of ethical approvals.
  16. Reporting, recording and monitoring the development of graduate student activity for data records, University committees and appropriate external bodies.
  17. Developing and promoting University-wide training programmes for development of research and research-related capacity for all graduate students and for UG faculty to enhance quality of thesis research supervision.
  18. Facilitating, supporting and initiating fund-raising to ensure adequate funding for graduate student thesis research;
  19. Any other activities related to the role.

The Dean shall hold office for at least three years on terms and conditions recommended by the Appointments Board and is eligible for re-appointment for a further term of up to three years.

An applicant is required to submit the complete application pack to the Registrar, University of Ghana, P. O. Box LG 25, Legon, Accra, Ghana (Hardcopy) or (Soft Copy).
The application pack should contain the following:
i.    Completed application form for Senior Level Administrative Positions (UAB Form 1C) to be downloaded from the University’s website at

ii.    An up to date Curriculum Vitae and copies of relevant academic and/or professional certificates.

iii.    A statement of about 2,500 words (not more than five pages) indicating how one intends to use the period in office to address relevant issues that will ensure that the University achieves its mission and vision.  The UG strategic plan can be downloaded at:

Further information about the University of Ghana may be found on the university website at

Only shortlisted applicants will be contacted.

Applications should reach the Registrar not later than the close of day on Monday, 23rd November, 2020.