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INFORMATION FOR DE FRESH STUDENTS

UNIVERSITY OF GHANA

COLLEGE OF EDUCATION

IMPORTANT INFORMATION FOR FRESH STUDENTS

UNIVERSITY OF GHANA DISTANCE EDUCATION PROGRAMME

2016/2017 ACADEMIC YEAR

All fresh students are warmly welcome to the University of Ghana Distance Education Programme run by the School of Continuing and Distance Education under the College of Education.

The mode of delivery of the Distance Education Programme is a combination of E-learning and face to face interaction. Students are therefore expected to have a laptop or any electronic device capable of receiving E-learning resources/materials for the programme.

Tutorials will normally be held at weekends, and students are expected to interact with their lecturers, tutors and other students using the Students Learning Management System (SAKAI) Students will be trained on the use of Sakai during the orientation programme.

The pamphlet contains the following information:

1.      Summary of Academic Calendar

2.      Procedure for Registration

3.      Notices on Orientation, Matriculation and Handbooks/ID Cards

4.      Notice for BSc. Information Technology Students

5.      Accessing Course Materials Online

6.      Contact Details

 

1. SUMMARY OF ACADEMIC CALENDAR 1st SEMESTER 2016/2017

On-Line registration begins

Monday, September 26, 2016

Registration/Collection of course materials at the Learning Centres

From Friday, September 30, 2016

Tutorials begin 

Saturday & Sunday, October  1 & 2, 2016

Orientation

Saturday & Sunday, October  8 & 9, 2016

Deadline for on-line registration/Deferment

Monday, October  31 ,2016

Matriculation

Details to be announced later

Interim Assessments

Saturday, November 5 – Sunday , November 20, 2016

Examinations

Friday, January 20 – Sunday,  January 29, 2017

End of semester

Monday, January 30, 2017

 

2.      PROCEDURE FOR REGISTRATION

Full registration involves:

·         Printing of provisional admission letter

·         Payment of Fees

·         Online Registration

·         Registration/ Collection of Course Materials at Learning Centre

 

STEP 1: Printing of Provisional Admission Letter

All admitted students are required to log in to the link on the University’s website http://www.ug.edu.gh with their admission Serial Number and Pin to download their Provisional Admission Letter.

 

STEP 2:  Payment of Fees

ALL students are to pay fees as stated in their admission letters into the College of Education DE Students Fee Collection Account Number 1031130000787 at any branch of GCB Bank Limited.  Students should quote in full their names, level of study and student identification numbers (stated in admission letter) on all payment slips and counterfoils.

 

Note:

·    The number appearing in your letter of admission shall constitute your student identification number and shall remain your identification number throughout your studentship in this University. You shall quote this number wherever your identification number is required. This number shall also be used in writing all university examinations and payment of all approved fees.

·    Students are strongly advised to keep all copies of payment receipts, registration receipts and materials in a safe place.  In the event of any difficulty arising from a student’s registration, the College Academic Affairs Office shall demand an inspection of all receipts and registration material.

·    Students who have problems with the payment of fees may contact their respective Learning Centres or send an email to coeacademic@ug.edu.gh.

 

STEP 3:   Online Registration

·    Undertake on-line registration 48 hours after payment of fees. The steps for the online registration are available at the website, www.ug.edu.gh.

 

Note:

·  Details of courses to be taken by students admitted to various programmes are available in the student handbooks which are available online or the course bulletin at the Learning Centres.
·   Students should register only for programmes/subjects as stated in their provisional admission letters
·   Remember to print a “proof of registration” You shall be required to show a proof of registration at the Centre.

 

STEP 4: Registration/ Collection of Course Materials at the Learning Centre

All fresh students are expected to register at their Learning Centres and bring their electronic devices there to collect course materials. Upon arrival, proceed to the registration officers and undertake the following processes:

i.                 Show your Provisional Admission letter and proof of online registration

ii.               Proceed with registration

iii.             Collect your course materials

All nursing students are required to submit copies of the following to the registration officers at the Centres:

i.                 Transcripts

ii.               Registered Nursing Certificate (R/GN/MN/M/CN)

 

3.      NOTICES ON ORIENTATION, MATRICULATION AND HANDBOOKS/ID CARDS

 

Orientation

Fresh students are required to participate in a compulsory programme of orientation at their respective Learning Centres. Details of this programme will be made available to you later.

 

Matriculation

All fresh students will be officially recognized as students of the University at a Matriculation ceremony. Students are to dress formally, and to wear black academic gowns. The procedure for collecting the black gowns will be announced on the College of Education/University website.

 

Student Handbooks/ID Cards

Electronic copies of undergraduate handbooks and regulations are available on the University’s website and Hard copies will be made available to students at their learning centres.

Student ID cards will be made available to you soon. Arrangements for their collection will be announced on the College of Education/University website and on noticeboards in Regional Learning Centres.

4.         NOTICE FOR BSC INFORMATION TECHNOLOGY STUDENTS

As a condition of your admission, BSc Information Technology Studentsare required to own a personal laptop with the following minimum specifications:

Operating System                  :           Windows 7 Home Premium

Productivity Tools                  :           Microsoft Office 2007/2010

Processor Type                       :           Core i5 Processor

Memory                                  :           4 GB RAM

Hard Drive                             :           250 GB

Graphics Card                        :           512 MB Video Memory

Emulation Software               :           Individual lecturers will specify what software

                                                            is required and how to obtain it.

 

5.         ACCESSING COURSE MATERIALS ONLINE

Students may access the course materials through the following channels:

1.   PDF copies of ALL course materials can be downloaded from the Sakai Learning Management System.

2.   Video recordings of lectures for Level 200, Bachelor of Science and Bachelor of Arts courses can also be downloaded from the University of Ghana Distance Education YouTube Channel, via the following URL: https://www.youtube.com/channel/UCrmi-SXPbbqo_p9cnis49Ug

3.   Original copies of ALL course videos are also available at the Center’s computer lab for students who do not have access to their own electronic devices.

4.   Students may also obtain original copies of pre-recorded videos uploaded onto their own electronic devices from IT Support Engineers at their Centers.

 

6.            CONTACT DETAILS:

You may contact your Learning Centres or any of the following for further information:

·            College Academic Office- 0362194377, 0503899803

·            Department of Distance Education Office – 0302956122

·            SAKAI Hotline - 0303938855

Email- coeacademic@ug.edu.gh

 

Regional Learning Centres

CENTRE

CONTACT NO.

CENTRE

CONTACT NO.

Accra/ Tema

0302 228 182

0303 938 855

 

Takoradi

0312 023 476

 

Bolgatanga

0382 022 315

 

Tamale

0372 02 2238

 

Cape-Coast

0332 132 100

 

Tsito/Ho

0303 938 851

 

Koforidua

0342 290 824

 

Wa

0392 022 189

 

Kumasi

0322 023 726

 

Sunyani

0352 027 153

 

 

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