UG Congregation - Preparation for Ceremony

Registration for Congregation Ceremonies 

Eligible prospective graduands who intend to attend the congregation ceremony  should register for the Ceremony.  The closing date for registration is  Thursday, 18th January 2024 at 12 noon..

 

Eligibility Check:

Prospective graduands planning to attend the congregation ceremony must register. Here's what you need to do:

  1. Check Eligibility for Graduation:
    • Find out what it means to be eligible for graduation.
    • Verify if your name is on the graduation list for this Congregation.

Important Dates:

  • The closing date for registration is 11.00pm on 20th January 2024.

Step 1: Online Registration

  1. Access the Graduation List:
    • Visit this link.
    • Authenticate login using your student ID Number and PIN (Same as used on the MIS web).
    • If you qualify for graduation but can't find your name, promptly contact the appropriate College Academic Office.
  2. Check and Confirm Details:
  3. Carefully review the spelling of your name; any errors may reflect on your certificate.
  4. Report any errors in your student’s records on the MIS Web.
  5. Dress formally or traditionally for the ceremony.
  6. Avoid wearing unofficial material on your academic gown.
  7. Click "Update Info" after completing the registration form.
  8. Only registered Graduands indicating participation will be included in the call list.
  9. Print out proof of registration for your records.
  10. Ensure prompt payment of the congregation fee to avoid difficulties.

Step 2: Payment for Registration

  1. Payment Details:
    • Pay a non-refundable fee of GH¢400.00 by the deadline.
    • Payment should follow online registration for the appropriate session.
    • Late payments are not permitted.
  2. Payment Options:
  3. Refer to the Payment Option page for detailed information.
  4. Payments must be made within the given period, after which access will be closed.

Step 3: Collection of Certificates

  1. Certificate Collection:
    • Certificates will be provided upon returning your gown.
    • To collect your certificate, present your UG Student ID card.
    • Have your bank payment voucher or evidence of payment for verification if needed.

Note:

  • Graduation registration closes after the deadline, and late payments cannot be accepted.
  • Ensure your provided phone number is accurate for timely notifications.

Congratulations on your impending graduation! We look forward to celebrating your achievement at the Congregation Ceremony. If you have any questions, feel free to contact the Academic Officer of your College.

_________________________

Detailed steps:

Step1: Online Registration:

Access the graduation list here:  https://sts.ug.edu.gh/services/graduation/search ).  Find Graduand name and click to authenticate log in using student ID Number and PIN (Same as used on the MIS web). Once logged in, Graduands will be able to directly register for Congregation. Kindly contact the appropriate College Academic Office promptly if you qualify for graduation but cannot find your name.

Please check the spelling of your name carefully, as this will be used on the call list for the ceremony. Notify the Academic Officer of your College of any errors promptly.  Errors in student’s records on the MIS Web should be reported as they will reflect on certificate.   

 

In keeping with the formal nature of our congregation ceremony, we would like to remind you that the dress code is formal or traditional. Do not wear any unofficial material on your academic gown. 

Be sure to click “Update Info” once you have completed the registration form.  If not, the profile will not be registered. Only registered Graduands who indicate that they would like to participate in the ceremony will be included in the call list and presented. Print out the proof of the registration for your records. Ensure that you pay the congregation fee promptly to avoid any difficulties.

Step 2: Payment for Registration:

To complete registration, Graduands need to pay a non-refundable fee of GH¢400.00 by the deadline. Graduands should ensure that they have first registered online for the appropriate session before making any payment. Please take note that Graduands who do not register for the Congregation Ceremony will pay the same fee for issuance of their certificates. See the Payment Options page for more information. Please note that, payments may only be done within the period given, after which access will be closed. Late payment is not permitted,

Following the deadline for registration, paid-up graduands will be assigned to the specific sessions where their profile will be featured online and notified in that regard.  This is why Graduands need to ensure that the phone number they provide is accurate and reliable. If the notification is not received, please contact the Academic Officer of your College promptly.

Please note again that registration will be closed after the deadline and payment cannot be accepted.

Step 3: Collection of Certificates:

Graduates will be given their certificates upon return of their gowns. To be allowed to collect your certificate however, you will need to show your UG Student ID card. Although not normally required, ensure that you have your bank payment voucher or other evidence of payment to help with verification if necessary.

Please note that there is a penalty charged for late return of issued academic gown!